Company Secretarial Services
We maintain your statutory records, keep your filings current with the Corporate Affairs Commission, and support your board so that governance is never the reason a transaction stalls.
The company secretary is a statutory office, not an administrative one.
Under the Companies and Allied Matters Act 2020, every company other than a small company must have a secretary.
We take the function on in full, so the records exist before anyone asks for them.
Five areas of work under one appointment.
Statutory records
Registers of members, directors and charges, and minute books kept current.
Filings and annual returns
Annual returns and statutory forms filed with the Corporate Affairs Commission.
Board and meeting support
Notices, agendas, resolutions and minutes for board and general meetings.
Incorporation and structural change
Incorporations, changes of name, share capital and dissolutions.
Governance advisory
Advice on corporate governance standards and board practice.
Deadlines we track on your behalf.
We calendar every date at the point of appointment and raise each one in advance.
| Entity | Annual return due |
|---|---|
| Private and public companies | Within 42 days of the annual general meeting. |
| Business names | By 30 June each year. |
| Incorporated trustees | Between 30 June and 31 December each year. |
| Newly registered companies | First return due 18 months after incorporation. |
Years of missed filings can be brought current.
Most companies that come to us are not starting from zero. That is a normal place to start.
Position assessment
We establish what has been filed and what has not.
Exposure quantified
We set out the outstanding filings and the penalties attached.
Filing and reconstruction
We file the outstanding returns and reconstruct the registers.
Current and maintained
We take over the calendar so the position does not slip again.
Clients on this service often also use
Nominee Services
Where shareholdings across a group need to be held under a declaration of trust.
Organisational Development
Where the board structure itself, not just the records, is the thing to fix.
Escrow Services
Where a share transfer or acquisition needs a neutral party to hold documents.
Find out where your filings stand.
Send us your company name and registration number and we will tell you what is outstanding.